Privacy notice

Business Time (MayorTech Limited)

Effective date: 4th Feb 2025

Business Time, a trading name of MayorTech Limited ("we," "us," or "our"), is committed to protecting your privacy. This privacy notice explains how we collect, use, and protect your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

MayorTech Limited is registered with the ICO with registration reference ZB205306.

Our services

We provide software engineering, digital design, and project management consultancy services. In providing these services, we aim to minimise the processing of personal data wherever possible. Often, the data we work with is anonymised, aggregated, or relates to business entities rather than individuals. We will act as the data processor, with you the data controller, in our relationship with you.

Data we process (and why)

We may process the following types of personal data, only when necessary for the provision of our services or to comply with legal obligations:

• Client Data: This may include contact details (name, email address, phone number, job title) of individuals at client organisations that we interact with for project management, communication, and service delivery. The legal basis for processing this data is typically contractual necessity (to fulfil our obligations to the client) or legitimate interests (to manage our client relationships effectively).
• Supplier Data: Similar to client data, we may process contact details of individuals at supplier organisations for procurement and service management purposes. The legal basis for this is usually contractual necessity or legitimate interests.
• Enquiries: If you contact us with an enquiry, we may collect your contact details and the content of your enquiry to respond to you. The legal basis for this processing is our legitimate interest in responding to your enquiry.
• Financial: If you engage our services then we will need to bill you. In order for us to do that we will need to process your personal data in order to send you an invoice, and take a payment.

Data sharing

We will only share your personal data with:

• Legal authorities: We may disclose personal data if required by law or legal process.
• Our sub-processors: Business Time is a collective of freelancers, each freelancer acting as a sub-processor. We will share data across the collective only as is necessary for the work at hand. The work we do for you may involve additional sub-processors, these will be listed in your contract.
• Third parties: We do not anticipate needing to share your data with third parties, but if that is needed the details will be laid out in your contract with us.

We will never sell your data to any third party.

Data security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, use, or disclosure. The exact details will vary depending on the work we do for you, you should consult your contract, or get in touch.

If we are processing your data because you made an enquiry then we will store your enquiry data in our Google Workspace systems. You can learn more about the security techniques they use on the Google Workspace website.

Data retention

We retain personal data only for as long as necessary for the purposes for which it was collected, taking into account legal and regulatory obligations. As with data security, the exact details will vary depending on the work we do for you, you should consult your contract or get in touch.

Your rights

Under the UK GDPR, you have certain rights regarding your personal data, including:

• Access: You have the right to access the personal data we hold about you.
• Rectification: You have the right to correct any inaccurate or incomplete personal data.
• Erasure: You have the right to request the deletion of your personal data under certain circumstances.
• Restriction of processing: You have the right to restrict the processing of your personal data under certain circumstances.
• Data portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format.
• Objection: You have the right to object to the processing of your personal data under certain circumstances.

Contact us

If you have any questions or concerns about this privacy notice or our data processing practices, please contact us at:

Business Time (MayorTech Limited)
310 Wellingborough Road, Northampton, United Kingdom, NN1 4EP
hello@businesstime.team

Changes to this privacy notice

We may update this privacy notice from time to time. Any changes will be posted on this website.

Complaints

You have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe that we have not complied with data protection law. The ICO's website is www.ico.org.uk.